69 Ofertas de Meeting Coordinator en Mexico

Do you have experience working in sales, billing, and collections, but are tired of making endless cold calls? We are hiring people with experience in sales, billing, and collections to work at companies in the US. A lot of roles involve no cold calling but need someone with experience. MUST BE BILINGUAL (English and Spanish)

Bi-weekly salary and monthly-bonuses, opportunity for raise after just 3 months, and much more.

We look forward to meeting you and helping you find a long-term job!

What we offer:

• Salary paid every 1st and 15th
• 40 Hours per week
• Long-term, work from home jobs with opportunity for growth
• Raise after 3 months
• Internet Subsidy (monthly)
• Insurance Subsidy after 6 months
• Performance and Attendance Incentives (monthly)

Requirements:

• Fluently speak, read, and write in ENGLISH AND SPANISH
• Wanting a long-term job
• Good computer with camera
• Quiet place to work from
• Detail oriented and organized
• Fast and Stable Internet

Potential Responsibilities:

• Client Advocate (Customer Support / Customer Service): Clearly communicate with clients and providers while giving excellent customer service, keep clear notes in company CRM, update files in document management system, prepare files, etc.
• Intake Specialist (Sales): collect information from potential clients while giving excellent customer service, keep clear notes in company CRM.
• Sales Manager: Call current clients to maintain relationships and get orders, updating notes in the CRM, making cold-calls to new customers.
• Billing/Collection Specialist: We are looking for someone who has experience in collections, creating invoices, accounts receivable, and more.
• Scheduling Assistant: Making sure the calendar is organized, schedule consultations, and manage the firms calendar.

• Scale Up Staffing is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent.

“We’re not just renovating spaces. We’re redefining the standard.”

Administrative Assistant

Location: Remote | Job Type: Full-Time

Company Overview :

At Smart Build , we're not just renovating spaces, we're redefining the standard for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the region’s largest and most respected renovation service providers .

In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We’ve completed over 200+ units spanning apartment complexes, condominium associations, retail buildings, and office spaces, each with a sharp focus on quality, efficiency, and client satisfaction .

But what really sets us apart isn’t just what we do, it’s how we do it :

• Growth-minded team that values ownership, continuous improvement, and results
• Lean operations that let us move fast without bureaucracy
• Customer-first mindset that drives repeat business and long-term partnerships
• National reach with strong roots in Greater Boston, allowing us to scale without losing our personal touch

We’re in an exciting phase of growth, and we’re building a team that’s ready to scale with us. If you’re someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we’d love to talk.

Role Overview

The Administrative Assistant will serve as the right hand to our US-based Director of Renovation, as well as additional high level managers within the department, ensuring seamless day-to-day operations. You will handle scheduling, communications, coordination, follow-ups, and administrative tasks to keep projects on track.

Key Responsibilities

• Provide administrative support to Director and designated managers within the renovation department.
• Manage calendars, coordinate meetings, and schedule site visits.
• Maintain project documentation, contracts, and reports.
• Track deliverables within a set format; follow up with various contacts within a project.
• Monitor compliance requirements and renovation milestones.
• Draft and proofread correspondence, proposals, and progress updates.
• Handle confidential information with discretion and professionalism.
• Perform other administrative and operational tasks as needed.
• Coordinate schedules to ensure important tasks are not missed.
• Create PDFs, edit documents, & submit revisions for approvals.
• Create visuals for required meetings.

Qualifications

• Required:
• Positive attitude, a willingness to learn and a desire to do well
• Strong understanding of renovation project workflows, timelines, and vendor coordination.
• Excellent verbal and written communication skills in English.
• Proficiency in Google Workspace and Microsoft Office tools.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Preferred:
• Experience using project management software (e.g., Asana, Trello, Monday.com).
• Knowledge of US building permit processes and renovation compliance requirements.
• Proven experience as an Executive Assistant or similar role in the US real estate, construction, or property management industry .
• At least 2 years’ experience supporting Rehab Managers and/or Renovation Managers in the US market.

Ready to Make an Impact? If you're confident in your ability to lead projects, motivate subcontractors, and exceed expectations, we want to talk to you.

Apply now and let’s build something great together!

Send your application directly to:

Contact Person: Annie Thomas

Email:

#Hiring #ConstructionJobs #MultifamilyRenovation #ProjectManager #CapExProjects #SmartBuild #NowHiring

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Descripción del puesto

Ubicación: Ciudad de México

Condé Nast está buscando un(a) Asistente Administrativo(a) .

Con base en la oficina de México, los candidatos calificados deben contar con habilidades organizacionales ejemplares y orientadas al detalle, así como excelentes capacidades de comunicación y redacción. Se requiere la capacidad de gestionar múltiples proyectos en un entorno acelerado y en diferentes zonas horarias (MX, LA, UK, ES y NYC), experiencia manejando agendas complejas y cambiantes, y un alto nivel de responsabilidad personal. Contar con conocimiento de la industria de medios y entretenimiento será considerado un plus.

Este rol representa una oportunidad real de formar parte en la construcción de funciones de negocio modernas y efectivas en colaboración con otros equipos nuevos y existentes, beneficiándose al mismo tiempo del alcance global, la escala y la reputación de clase mundial de una de las empresas de medios y entretenimiento más reconocidas del mundo. El/la candidato(a) ideal valorará la oportunidad de integrarse a una organización dinámica y emprendedora, y prosperará en un entorno multifacético con enfoque global.

Responsabilidades principales:

• Gestionar y transferir llamadas, programar y coordinar conferencias (incluyendo múltiples participantes y zonas horarias, videollamadas y llamadas de conferencia).
• Administrar calendarios cambiantes en Google Calendar, con la capacidad de actualizar, cancelar y confirmar reuniones.
• Programar y coordinar reuniones tanto en la oficina como fuera de ella.
• Coordinar viajes, incluidos viajes internacionales.
• Preparar reportes de gastos para revisión y someterlos al área de contabilidad para su aprobación.
• Colaborar y coordinarse con otros equipos dentro de la compañía según sea necesario.
• Colaborar con socios de la industria del entretenimiento cuando sea requerido.
• Apoyar en funciones organizacionales y de negocio del área de Business Affairs/Business Development y Licensing, incluyendo redacción de correspondencia, elaboración de memorandos, presentaciones, seguimiento de precedentes, hitos de proyectos y/o comunicaciones, así como creación de formatos y sistemas de organización.
• Asistir al Head of Global Business Affairs and Business Development en la gestión de la oficina de Los Ángeles, incluyendo la planeación de eventos sociales y corporativos, así como en el impulso del clima laboral.

Habilidades y calificaciones deseadas:

• Licenciatura concluida.
• Experiencia previa en labores administrativas dentro de un entorno dinámico y acelerado.
• Capacidad de interactuar con ejecutivos de alto nivel.
• Habilidad para colaborar con personal interno en todos los niveles, así como con clientes y socios externos.
• Disponibilidad para trabajar en un entorno con múltiples zonas horarias (MX, LA, UK, ES y NYC).
• Alto nivel de profesionalismo y excelente criterio.
• Excelentes habilidades de comunicación, tanto escritas como verbales.
• Experiencia en MS Office (Word, PowerPoint y Excel) y en Google Docs, Sheets y Slides.
• Actitud extremadamente proactiva y orientada a la acción.
• Capacidad para trabajar bajo presión y en un entorno de ritmo acelerado.
• Actitud positiva y automotivada.
• Atención crítica al detalle y gran capacidad de organización.
• Fuertes habilidades analíticas y criterio para identificar e implementar soluciones efectivas bajo presión de tiempo.

¿Qué sucede después?

Si estás interesado/a en esta oportunidad, por favor postúlate a continuación. Revisaremos tu aplicación lo antes posible. Puedes actualizar tu CV o cargar una carta de presentación en cualquier momento accediendo a tu perfil de candidato.

Condé Nast es un empleador que ofrece igualdad de oportunidades. Evaluamos a los/as candidatos/as calificados sin distinción de raza, color, religión, sexo, orientación sexual, identidad de género, nacionalidad, discapacidad, condición de veterano/a, edad, estado familiar u otras características protegidas por la ley.

Job Summary: The Administrative Assistant will provide high-level administrative support to the executive team, including the Director, and other senior leaders. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for executive review.
• Handle incoming and outgoing communications.
• Organize and maintain electronic files and records, ensuring they are up-to-date and easily accessible.
• Assist in the planning and execution of company events and meetings.
• Liaise with internal and external stakeholders on behalf of the executive team.
• Perform other administrative tasks as needed to support the executive team

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Professional demeanor and appearance.
• Fluency in English, both written and spoken.

We Offer:

• An international work environment focused on operational excellence.
• Benefits above those required by law .
• Free on-site cafeteria for all employees.
• Corporate gym available for collaborators.
• Opportunities for professional growth within a global organization.
• Continuous training and development programs.
• A culture based on continuous improvement, safety, well-being, and respect for people.

About us: Marketing, Sales & After-sales service of Machine Tools and other related products, manufactured by Nidec Machine Tool Corporation in Japan, together with our service team in Queretaro in Mexico for Mexican market.

About the role: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments if needed
• Write and distribute email, correspondence memos, letters and forms
• Order office supplies
• Utility Cars Administrative Control
• Book travel arrangements
• Assist in the supervising of regularly travel reports
• Submit and reconcile expense reports
• Submit and reconcile commission reports from representatives
• Accounts payable
• Monthly Billing Close for Technical Services
• Maintain a filing system (excel sheet and ERP System)
• Supplier registration process
• Responsible of the Registry of Specialized Service Providers or Works (REPSE)
• Customer billing process (SAT knowledges)
• Importation support (general knowledge of importation tasks)
• Maintain contact lists

Candidate requirements:

• Administration Bachelor Degree
• Knowledge of the SAT platform
• Knowledge of the ERP systems (ETENDO preferred)
• Knowledge of general Import Activities
• Spoken and written English 90%
• Familiarity with office software
• 2 years or more experience in similar job (Industry Market)
• Proactive
• Excellent verbal and written communication
• Organized, Problem Solving agent
• Interpersonal Skills, Teamwork, Professionalism
• Time management
• Customer Service attitude
• Work under pressure

En Aleatica estamos en búsqueda de un Asistente Administrativo (Servicios Generales) que se encargue de realizar de manera oportuna y eficaz los servicios que requiera el área de Servicios Generales. Trámite, seguimiento de pagos y atención a proveedores, solicitudes de contratos con el área jurídica, supervisión del cumplimiento de normativas internas, administración de salas de juntas, lugares de trabajo para vistas, tarjetas de estacionamiento, credencialización, documentación y elaboración de reportes administrativos.

Principales responsabilidades:

• Brindar soporte en actividades administrativas
• Brindar atención al persona interno y externo
• Gestionar los accesos a nuevos ingresos operativas y administrativas (credencial, asignación de lugares, en caso de aplicar acceso de estacionamiento)
• Administrar reserva de sala de juntas y lugares de visita
• Gestionar el proceso de proveedores: altas y pago
• Brindar atención a las solicitudes de contratos jurídicos
• Administrar y dar seguimiento a base de datos de pago a proveedores, presupuesto del área, desviaciones y consiliación de pagos.

Requisitos:

Más de 2 años de experiencia en auxiliar administrativo

Licenciatura en Administración de empresas o afín

Paquetería Office

Inglés Intermedio

"En Aleatica fomentamos una cultura de pertenencia a través del respeto, la apertura y la flexibilidad, donde valoramos decididamente la individualidad y la autenticidad, abrazamos la diversidad, la equidad y la inclusión, para promover un entorno en el que todas las personas se sienten cómodas y valoradas.”

Do you have experience working in sales, billing, and collections, but are tired of making endless cold calls? We are hiring people with experience in sales, billing, and collections to work at companies in the US. A lot of roles involve no cold calling but need someone with experience. MUST BE BILINGUAL (English and Spanish)

Bi-weekly salary and monthly-bonuses, opportunity for raise after just 3 months, and much more.

We look forward to meeting you and helping you find a long-term job!

What we offer:

• Salary paid every 1st and 15th
• 40 Hours per week
• Long-term, work from home jobs with opportunity for growth
• Raise after 3 months
• Internet Subsidy (monthly)
• Insurance Subsidy after 6 months
• Performance and Attendance Incentives (monthly)

Requirements:

• Fluently speak, read, and write in ENGLISH AND SPANISH
• Wanting a long-term job
• Good computer with camera
• Quiet place to work from
• Detail oriented and organized
• Fast and Stable Internet

Potential Responsibilities:

• Client Advocate (Customer Support / Customer Service): Clearly communicate with clients and providers while giving excellent customer service, keep clear notes in company CRM, update files in document management system, prepare files, etc.
• Intake Specialist (Sales): collect information from potential clients while giving excellent customer service, keep clear notes in company CRM.
• Sales Manager: Call current clients to maintain relationships and get orders, updating notes in the CRM, making cold-calls to new customers.
• Billing/Collection Specialist: We are looking for someone who has experience in collections, creating invoices, accounts receivable, and more.
• Scheduling Assistant: Making sure the calendar is organized, schedule consultations, and manage the firms calendar.

• Scale Up Staffing is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent.

“We’re not just renovating spaces. We’re redefining the standard.”

Administrative Assistant

Location: Remote | Job Type: Full-Time

Company Overview:

At Smart Build, we're not just renovating spaces, we're redefining the standard for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the region’s largest and most respected renovation service providers.

In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We’ve completed over 200+ units spanning apartment complexes, condominium associations, retail buildings, and office spaces, each with a sharp focus on quality, efficiency, and client satisfaction.

But what really sets us apart isn’t just what we do, it’s how we do it:

• Growth-minded team that values ownership, continuous improvement, and results
• Lean operations that let us move fast without bureaucracy
• Customer-first mindset that drives repeat business and long-term partnerships
• National reach with strong roots in Greater Boston, allowing us to scale without losing our personal touch

We’re in an exciting phase of growth, and we’re building a team that’s ready to scale with us. If you’re someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we’d love to talk.

Role Overview

The Administrative Assistant will serve as the right hand to our US-based Director of Renovation, as well as additional high level managers within the department, ensuring seamless day-to-day operations. You will handle scheduling, communications, coordination, follow-ups, and administrative tasks to keep projects on track.

Key Responsibilities

• Provide administrative support to Director and designated managers within the renovation department.
• Manage calendars, coordinate meetings, and schedule site visits.
• Maintain project documentation, contracts, and reports.
• Track deliverables within a set format; follow up with various contacts within a project.
• Monitor compliance requirements and renovation milestones.
• Draft and proofread correspondence, proposals, and progress updates.
• Handle confidential information with discretion and professionalism.
• Perform other administrative and operational tasks as needed.
• Coordinate schedules to ensure important tasks are not missed.
• Create PDFs, edit documents, & submit revisions for approvals.
• Create visuals for required meetings.

Qualifications

• Required:
• Positive attitude, a willingness to learn and a desire to do well
• Strong understanding of renovation project workflows, timelines, and vendor coordination.
• Excellent verbal and written communication skills in English.
• Proficiency in Google Workspace and Microsoft Office tools.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Preferred:
• Experience using project management software (e.g., Asana, Trello, Monday.com).
• Knowledge of US building permit processes and renovation compliance requirements.
• Proven experience as an Executive Assistant or similar role in the US real estate, construction, or property management industry.
• At least 2 years’ experience supporting Rehab Managers and/or Renovation Managers in the US market.

Ready to Make an Impact? If you're confident in your ability to lead projects, motivate subcontractors, and exceed expectations, we want to talk to you.

Apply now and let’s build something great together!

Send your application directly to:

Contact Person: Annie Thomas

Email:

#Hiring #ConstructionJobs #MultifamilyRenovation #ProjectManager #CapExProjects #SmartBuild #NowHiring